The operating platform for restaurants

Make every store count

Inventory, food cost, orders, vendors, and payroll — one app for every brand and store. AI turns paper invoices into numbers you can check.

iPhone, iPad, Android, and desktop · Six languages

Why Kolibio

Built for the problems that erode your margin

Vendor invoices arrive as paper, photos, and PDFs, and get keyed in by hand
AI reads each invoice into structured line items, with Excel templates for bulk import. Nothing enters your books until you confirm it.
Food costs are unclear, and you can't tell which dishes lose money
Invoice-based moving-average costs, combined with per-serving recipes, reveal the true ingredient cost and margin of every dish.
Inventory runs on intuition; stockouts and price increases surface too late
FIFO batch inventory, low-stock alerts, and per-store purchase-price monitoring make every change visible as it happens.
POS data and kitchen data never reconcile
Imported POS orders deduct inventory by recipe, so revenue, cost, and margin close in a single ledger.
Per-dish margins tell you nothing about an all-you-can-eat operation
Dedicated AYCE metrics: guest count, revenue per guest, food cost percentage, and cost per guest.
Time-clock exports double-count hours when imported twice
Attendance files are parsed on your device and strictly deduplicated — no matter how many times a file is imported, hours are counted once.
Managers and staff shouldn't see the financials
A three-role permission matrix: amounts are visible only to the owner by default, with per-item grants when you choose.

AI drafts. You keep the books.

Snapped an invoice — Fresh Produce Co.
AI draft · 3 itemsAuto-matched
Tomatoes · 24 lb$38.40
Chicken breast · 40 lb$96.00
Olive oil · 6 btl$54.00
Total$188.40
Confirm & postEdit

Business Overview

Prime cost
56.0%
Stores
3 brands · 7
Today · All storesLIVE
$12,480+4.2%
Food cost31.2%
Labor24.8%

Built for operators across markets

Mission · SF$4,820
Oakland$3,150
San Jose$2,960
Bay Area
Bay Area3 stores
Los Angeles2 stores
San Diego1 store
California
San Francisco
Chicago
New York
Austin
United States
Roles & permissions

Three roles, three views

OwnerLIVE
Revenue today
$6,420+4.2%
Dish margin41.0%
Payroll MTD$18,240
Manager
Inventory level
62%
Projected revenue$7,080$7,340
Low-stock SKUs2
Revenue today••••
Staff09:58
My hours · this week
32.5 h/ 40 h
Today6.5 h
My payslip · MTD$1,284

Plugs into how you already run

POS reports, Excel sheets, paper invoices, timesheets — every input has its lane, and they all land in one ledger.

5
operating modules
6
interface languages
3
role-based views

Ready to get started?

Download and go — the free single-store plan includes inventory, orders, vendors, and cost monitoring. Upgrade anytime.

Inventory

A complete ledger from receiving to consumption

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Vendors & AI Documents

Invoices are the single source of cost data

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