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Suppliers · AI

Vendors & AI Documents

Invoices are the single source of cost data

Organized into Overview, Vendors, and Documents — the purchasing ledger: a vendor directory, incoming documents, and spend analysis. Every step of document entry is built around verification, because cost data is only as reliable as the invoices behind it.

AI capture7-step reviewExcel importDuplicate guard
AI draft · invoice #28413 items
Tomatoes · 24 lb$38.40
Chicken · 40 lb$96.00
Olive oil · 6 btl$54.00
ConfirmEdit
01

Spend analysis

Daily and monthly purchasing spend with multi-period charts. The month view is a true calendar with the amount on each day, highlighted by purchasing intensity.

Purchase spend · March$42,180
$1,856
$1,504
$2,688
$1,856
$1,536
$2,720
$1,888
$1,536
$3,072
$2,720
$1,888
$1,568
$3,072
$2,752
$1,920
$1,568
$3,104
$2,752
$1,920
$1,088
02

Vendor directory

Payment terms (COD, net terms, monthly), delivery days, and each vendor's items and price history. Delivery days can be marked irregular so no false reminders are generated.

Price watch · by SKU + store
Chicken breast · Mission$2.86/lb+4.4%
Chicken breast · Oakland$2.62/lb−1.5%
Olive oil · Mission$8.90/btl+2.3%
03

AI document scanning

Photograph a document or select a PDF and AI extracts the line items. Failures fall back to on-device OCR, with clear messages and a support code for fast help.

POS import
sales_by_item_0319.xlsximported
sales_by_item_0319.xlsxduplicate — blocked
2 new dishes foundreview
04

Seven-step entry confirmation

Confirm brand and store, vendor, file preview, document number, date, recognized items, and manual additions in turn. New items create their ingredient records on save, so first-time entry never stalls.

7-step review
Store
Vendor
File
Invoice #
Date
6Itemsreviewing
7Manual
05

Excel import lane

Download the template, fill it in, and import. Everything is parsed on your device and uses no credits; templates can also be sent to your registered email in one tap.

Margin board · dine-in
Braised beef bowl68%
Garlic noodles61%
House fried rice54%
Mango pudding29%
Health scoreB+
Core principles

Invoices are deduplicated by vendor, document number, and date; re-imports never stack

If the total differs from quantity × unit price by more than 5%, it is highlighted for review

Nothing is recorded, and no credit is used, until a person confirms the result